About

Our client is the One Stop Showroom/ Centre for Interior Design Building Materials of Southeast Asia (SEA) due to the growing demand in the SEA market; the fourth Centre being opened after Iran, Hungary, and Australia.

The client has been working for more than three years with one of the largest manufacturers in China, specializing in provided building materials for five stars hospitality clients such as Hyatt, Hilton, Sheraton, Westin, and Marriott International ; while being selected as the main supplier in completing Sheraton Hotel PJ and Amari Hotel JB.

Job Scopes

Office Administration (Reception, Dispatch, Facilities, Assets)

•Point of contact for maintenance, mailing, equipment, bills, banks;

•Manage, ensure and maintain office services by organizing office operations and procedures;

•Oversee visitors reception and mails distribution;

•Develop and implement office policies by setting up procedures and standards to guide the operations of the office;

•Maintain a safe and secure working environment;

•Perform a host’s duties for company’s management meetings and events, which include helping to plan and arrange programs and logistics, overseeing the management of visitors accommodation and travel arrangements, arranging for good catering, coordinating with participants/attendees

Team Management

•Organize orientation and training of new staff member;

•Organize all activities that facilitate the smooth running of an office which includes operations and procedures are organized, correspondences are controlled, filling systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored;

•Coach, mentor and evaluate the performance of the staff;

•Remain updated on technical and professional knowledge of professional associations, workshop, building network.

Job Requirements

• Minimum 1 year and above of experience in handling office administrative, procurement, office supply, and inventory. However open to hire fresh graduate who is people-oriented;
• Possess Own Transport, and have no issue to work and based at Kota Damansara office;
• Proficient in both English and Mandarin or other Chinese dialects.
• PC literate (Especially in Microsoft Office);
• Customer & Sales oriented – Build and effectively manage the customer relationship and managing contract with various vendors;
• Problem-solving and analytical skills. Independently analyse and handle problems;
• Time management and delegation;
• Able to work independently, as well as working as a team player;
• Attentive to detail and accurate;
• Self-motivated and pro-active; Trustworthy and Integrity;